GİB-Approved Special Integrator e-Archive Invoice Software in Turkey
Invoice to non-registered buyers · Reported to GİB · Complements e-Invoice
An invoice issued to customers who are not e-Invoice taxpayers, kept and presented electronically, and reported to GİB.
e-Archive (e-Arşiv) is the application that allows invoices to be kept and presented electronically, prepared within the standards set by Turkey's Revenue Administration (GİB). Every organisation in the e-Invoice system can use the e-Archive system.
e-Archive complements the e-Invoice system. Working embedded in e-Invoice, e-Archive brings e-Archive invoices into your invoicing processes and delivers the same efficiency across a wider platform with minimum workload.
Creating, sending, listing, correcting or cancelling invoices; with smart algorithms such as automatic e-Archive creation from the customer account, the 7-business-day check, automatic reversal entries and approval notifications, you get a highly efficient platform.
Who issues e-Archive invoices?
All companies that are e-Invoice taxpayers but invoice parties that are not e-Invoice taxpayers (end consumers or non-registered companies).
Taxpayers that sell goods/services over the internet (e-commerce) and that GİB has brought within scope.
All businesses with a high invoice volume that want to move their archiving burden to digital.
Is the e-Archive invoice mandatory, and who must issue it?
If you are an e-Invoice taxpayer, e-Archive is mandatory for you too: invoices you issue to buyers not registered for e-Invoice must be issued as e-Archive invoices. Those who sell goods or services through e-commerce are also within the scope of the communiqué; since the buyer is an end consumer, the document is issued as an e-Archive invoice.
There is also a limit for those who are not e-Invoice taxpayers: invoices exceeding the amount set by GİB must be issued as e-Archive invoices. Because this amount and scope can change by communiqué, confirm your own situation from the current communiqué or by asking us; thresholds need to be read from the text in force, not from memory.
What does e-Archive invoice software do?
With ELPO, e-Archive works in the same account as e-Invoice. When you issue an invoice, you check whether the buyer is a registered e-Invoice user with the Mükellef Sorgu (taxpayer query) tool in the portal by entering the tax ID or Turkish ID number: if registered, the document is issued as an e-Invoice; if not, as an e-Archive invoice.
Documents are created from the ELPO portal or from your own ERP or pre-accounting software; the daily e-Archive report is sent to GİB automatically, and cancellation and objection notifications are made from the system. You can send the invoice to the buyer by e-mail and give a paper printout to those who ask; the electronic original of the document continues to be stored.
What do you gain with e-Archive?
Zero printing cost
The costs of printing, sending, print shops and shipping paper invoices disappear completely.
No lost invoices
You no longer waste time searching for invoices among files, and you prevent invoices from being lost.
Privacy
Only you have access to your e-Archive invoices; third parties cannot access them.
No more archive burden
Rooms full of filed invoice archives become history; everything is stored digitally.
3 methods — we take on the 3rd
First you obtain a financial seal (legal entities) or an e-signature (natural persons). Then you choose a method:
Direct Integration
You integrate your own IT system with GİB and maintain an uninterrupted 24/7 connection. It gives full control but requires a high initial cost, technical responsibility and the GİB certification process.
GİB Portal
The application GİB offers free of charge at efatura.gov.tr. Suitable for low-volume users; it requires manual data entry and has no ERP integration.
Special Integrator (ELPO)
Authorised by GİB, ELPO creates, signs and transmits documents on your behalf and stores them for the legal period. ERP integration is ready; a 24/7 call line is available.
Frequently Asked Questions
How do I view or download an e-Archive invoice?
The e-Archive invoices you issue and receive are listed in the ELPO portal; you can view a document as PDF and download it together with its UBL-TR XML original. You do not need to install separate viewing software.
Is a wet signature required on an e-Archive (e-Arşiv) invoice?
An e-Archive invoice delivered electronically is signed with a financial seal (companies) or a qualified electronic signature (natural persons); no wet signature is needed, and the signing is done automatically in the system. If the buyer is given a paper printout, Tax Procedure Law General Communiqué No. 433 requires the seller's or an authorised person's wet signature and a stamp or seal on the printout; this does not apply to taxpayers authorised to issue invoices with handheld terminals. The financial seal belongs to you, not to the integrator.
How does the switch from e-Archive to e-Invoice work?
They are not separate systems; they work together. When you become an e-Invoice taxpayer, e-Archive stays open in the same account; if the buyer is a registered e-Invoice user the document goes as an e-Invoice, otherwise as an e-Archive invoice.
How does the customer receive an e-Archive invoice?
Depending on the buyer's request, it is delivered electronically (e-mail/PDF) or as a paper printout. In every case the document is reported to GİB electronically.
Do I also need to be an e-Invoice taxpayer for e-Archive?
e-Archive complements the e-Invoice system. You join the application together with e-Invoice from a single panel.
What is the e-Archive report, and when is it sent?
e-Archive invoices are notified to GİB not one by one but as a daily report. The report for one day's invoices is sent to GİB electronically by the end of the following day. If the report is not sent, the document counts as issued but the notification obligation has not been fulfilled.
I sell online — is e-Archive mandatory?
The obligation to issue e-Archive invoices for those who sell goods or services through electronic commerce is regulated separately by communiqué. Because the buyer is an end consumer, the document is issued as an e-Archive invoice, not an e-Invoice. For the current scope and thresholds, see ebelge.gib.gov.tr.
How is an e-Archive invoice cancelled?
Cancellations and objections are notified through GİB's e-Belge portal; a cancellation that is not notified is not valid. The period and method depend on the type of document and on whether the buyer is a taxpayer.
Can I provide the document both by e-mail and on paper?
Yes. Delivering the e-Archive invoice to the buyer electronically is the norm; if the buyer wishes, a paper printout can also be handed over. In both cases the electronic original of the document is stored and reported to GİB.
e-Archive guides
- e-Belgee-Invoice vs e-Archive Invoice in Turkey: The DifferenceBoth are electronic invoices in Turkey, but recipient and delivery route differ. Which customer gets which, and what if the wrong type is issued?5 min
- e-BelgeTurkey e-Archive Invoice Cancellation: The 8-Day WindowIn Turkey, e-Archive invoice and e-SMM cancellation is due within 8 days, counted from delivery to the buyer, not issue. Cancellation, objection, notice.8 min
- e-BelgeHow to Issue an e-Invoice in Turkey: Steps and e-ArchiveA Turkish e-Invoice takes five steps: check the buyer, pick scenario and type, enter lines, verify the preview, send. Unregistered buyer? Use e-Archive.6 min
Credit packages — pay for what you send
On the e-Belge side you pay with credits: you buy a package and it goes down as you send. Credits are valid for two years and storage is included in the price. No monthly fixed fee, no setup fee and no payment for capacity you do not use.
From: 1.000 ₺ Incl. VAT Excl. VAT 833,33 ₺
| Package | Price (Incl. VAT) | Per document | Per document (Excl. VAT) |
|---|---|---|---|
| 100 kontör | 1.000 ₺ Excl. VAT 833,33 ₺ | 10.00 TRY | 8.33 TRY |
| 1.000 kontör | 4.000 ₺ Excl. VAT 3.333,33 ₺ | 4.00 TRY | 3.33 TRY |
| 10.000 kontör | 25.200 ₺ Excl. VAT 21.000 ₺ | 2.52 TRY | 2.10 TRY |
| 50.000 kontör | 70.200 ₺ Excl. VAT 58.500 ₺ | 1.40 TRY | 1.17 TRY |
All packages and current prices are on the purchase page. Prices may change; the amount shown at checkout applies.
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Source-code sharing when needed
If needed, we also share source code depending on the agreement. The product truly becomes yours; your future isn't tied to a single vendor.
Switch to e-Archive today
If you have a financial seal or an e-signature, we open your account on the ELPO infrastructure.