Fuel Dispenser Automation System

Bring every dispenser, your fiscal cash register (ÖKC) and the EPDK data tracking unit together in a single software. Every sale on the forecourt is recorded instantly, accurately and tamper-proof.

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What is fuel dispenser automation?

Fuel dispenser automation is a system that connects the dispensers, the fiscal cash register and the interface units on a forecourt to a computer and manages them with dedicated software. Every fuelling is logged automatically with litres, amount, nozzle, plate and shift. This removes manual entry, sales errors and losses, so the station is monitored in real time and can be audited.

How does fuel dispenser automation work?

Dispenser and ÖKC connection

Dispensers, the fiscal cash register (ÖKC) and interface units are connected to the automation computer. It works with dispensers of different brands and models.

Card scan and fuelling approval

The attendant scans their own staff card or the customer's vehicle card at the card reader. The automation checks the staff, customer and vehicle details and, if they are valid, approves the dispenser; when fuelling ends, the receipt is issued.

Real-time sale logging

When the nozzle is lifted and fuel is dispensed, the sale drops into the system in real time with litres, amount, product, nozzle and attendant.

Price and shift management

Unit prices are pushed to all dispensers from a single point; shift open/close and attendant assignment are handled in the software.

Reporting and EPDK notification

Sales are gathered in a central dashboard; notifications under EPDK 1240 are prepared and submitted automatically.

Key capabilities

Real-time dispenser management

Update product-based prices on all dispensers with one click, without waiting for shift close; monitor plate, fuel type, quantity and amount live.

Staff and shift control

Identify attendants with a staff card — anyone who does not scan their card cannot dispense fuel. Shift scheduling and one-touch shift changeover.

Wrong-fuel prevention

The vehicle plate is matched against the product in the database; if a different fuel type is requested the system warns and fuelling does not start (optional).

Customer and limit management

Card-based daily/weekly/monthly limits for fleet customers; dynamic discounts defined per station or product.

ÖKC and EPDK integration

Full integration with the fiscal cash register and EPDK data tracking unit; manual entry and sales errors are eliminated.

Central monitoring

Single or multi-station; all dispensers and sales are monitored and reported live from web and mobile interfaces.

Live monitoring during fuelling

While the sale is in progress, the fuel quantity, amount, vehicle plate and the name of the attendant fuelling appear instantly on the shop screen, in the web interface and on mobile. When the receipt is issued and the dispenser closes, the last sale details appear on the same screens.

Discount and loyalty card

Product-based percentage or fixed-amount discounts are defined centrally for selected customers. When the attendant scans the customer card, the dispenser price switches automatically to the price defined for that customer; discounted sales are shown separately in the shift report.

Customer identification and odometer entry

The vehicle card is scanned at the RFID card reader on the dispenser and, if required, the vehicle's odometer reading is entered; the dispenser does not deliver fuel until these steps are complete. Consumption is reported per fleet, vehicle, company and driver.

Prepaid sales and self-service

At stations and sites that do not use a fiscal cash register, the cashier takes payment first and authorises a sale for a set volume or amount; the sale starts when the nozzle is lifted. Pending, ongoing and failed sales are shown on a single monitoring screen.

Dispenser and tank alarms

Dispenser faults and communication errors, whether a dispenser is linked to a tank, and fuel dropping in a tank while no dispenser is selling are reported to the alarm centre. Sales are blocked on a dispenser linked to an empty tank or to a tank whose communication has been lost.

Different dispenser brands on the same line

Dispenser and tank devices of the same type but different brands run together on the same port. If a sale or fuelling is made at the dispenser while the automation is off, the system detects it.

Reports, logs and permissions

Reports and printouts can be designed and exported as Excel, PDF, TXT and XML. Every action is logged, and user permissions are granted per task and per operation.

Fuel dispenser automation in the field

Fuel nozzle in the vehicle: the sale is recorded instantly with litres and amount

Central monitoring screen: stations on a map, sales and alarms on one dashboard

Dispenser nozzles: each nozzle is defined with its product and its tank

Fuelling: the dispenser is not approved until a staff or vehicle card is scanned

When fuelling ends, the receipt is issued and the dispenser-closed status appears on screen

Station staff card: the attendant cannot make a sale without scanning their card

Who is it for?

Fuel stations

Recording sales, preventing leakage and manipulation at single- or multi-dispenser stations.

Fleet and corporate customers

Card-based, limited and reported fuel purchases; tracking costs per vehicle and driver.

Sites and bulk consumption

Prepaid or staff-card controlled fuelling at points where a fiscal cash register is not used.

Frequently asked questions

What is fuel dispenser (pump) automation, what is it for and what decides the price?

Pump automation (PX) records every sale at the moment the nozzle is lifted, with litres, amount, product, nozzle and attendant, and prevents leakage, loss and manual entry errors; at shift end it compares the till with sales one to one. The price is not a single list price: it depends on the number of pumps and nozzles, the existing infrastructure and the options you want (wrong-fuel prevention, fleet limits). Tell us your pump count and we send an itemised quote within 24 hours.

Why is fuel dispenser automation needed?

It records forecourt sales automatically and prevents leakage, loss and attendant-caused errors. In Turkey, automation is mandatory at fuel stations under EPDK decision 1240.

Does it work with Kenya's KRA eTIMS Fuel Station System?

Since 31 December 2025, KRA has required every fuel station in Kenya to issue an eTIMS invoice for each sale, with the forecourt controller and the point of sale connected to eTIMS in real time. ELPO's dispenser automation records every sale at the dispenser, nozzle by nozzle. Country compliance, such as the eTIMS connection, is provided together with a suitable local solution partner.

Is it suitable for filling stations in Nigeria?

Yes. NMDPRA has ordered every filling station to calibrate and verify its dispensers, and persistent under-dispensing can lead to licence revocation. ELPO's dispenser automation records the litres sold at each nozzle and raises an alarm when fuel drops in a tank while no dispenser is selling. Compliance with Nigerian regulations is provided together with a suitable local solution partner.

Does it work with my existing dispensers?

Yes. PX is designed to work with dispensers and interface units of different brands and models; in most conversions there is no need to replace the dispensers.

Is it integrated with the fiscal cash register (ÖKC)?

Fuel dispenser automation works integrated with the fiscal cash register and the EPDK data tracking unit; sales data is recorded and reported in a single flow.

Can it prevent wrong-fuel dispensing?

With the optional wrong-fuel prevention feature, the vehicle plate is compared with the product in the database; on a mismatch it warns and fuelling does not start.

Does fuel dispenser automation work at a site without a fiscal cash register?

Yes. In the prepaid sales system the cashier takes payment first and authorises a sale for a set volume or amount; the automation computer holds this order until the sale starts, and fuelling begins when the nozzle is lifted. A receipt can be printed once the sale is authorised. Construction sites and businesses that manage their own fuel consumption use this setup.

What happens if fuel is sold at the dispenser while the automation is off?

The system can be configured to detect sales or fuelling made at the dispenser while the automation is off. In addition, if fuel drops in the tank while no dispenser is selling, a warning goes to the alarm centre, so unrecorded sales do not go unnoticed.

What happens if a dispenser fails or communication with the tank is lost?

Dispenser faults and communication errors are reported to the alarm centre. If there is no communication with a tank, fuel cannot be dispensed from the dispensers linked to it; a dispenser linked to an empty tank cannot sell fuel.